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Grant Payment and other Forms

1. CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)

Effective July 1, 2006, OGALS changed its policies and practices regarding:
   
CEQA Certification Form


2.  ADVANCES
 
Grantee requesting an advance must submit:
     Payment Request Form  (PDF - Fill and Print)
       Evidence of signed contract with the construction contractor
       Notice to Proceed or force account work authorization, and
       Schedule of Payments (Includes contractor name, dollar
       amount and payment date or a force account 
       or force account schedule)

The Schedule of Payments and Notice to Proceed must demonstrate that the funds being requested will be needed within the next six months.  The Grantee must also submit a Grant Expenditure Form  (EXCEL) that documents how any prior advances were spent (eligible costs).

     Advances Directly into Escrow - Acquisitions Only


3.  REIMBURSEMENT REQUESTS

Prop. 84 Grants
Grantee submitting a reimbursement payment request must submit:
   Labor Compliance Program Certification Form (PDF - Fill and Print)  
    Payment Request Form (PDF - Fill and Print)
   Grant Expenditure Form (Prop. 84) (EXCEL)
  
Other Grants (All programs, excluding Prop 84 & LWCF)
Grantee submitting a reimbursement payment request must submit:
     Payment Request Form  (PDF - Fill and Print)
     Grant Expenditure Form  (EXCEL)
    Labor Costs Summary Form   (If applicable)   ( EXCEL)
     Equipment Costs Summary Form  (If applicable)  ( EXCEL)

Land and Water Conservation Fund (LWCF) Grants
Grantee submitting a reimbursement payment request must submit:
   LWCF Payment Request Form (Word)
   Grant Expenditure Form (EXCEL)
   Labor Cost Summary Form (If applicable) ( EXCEL)
   Equipment Costs Summary Form (If applicable) (
EXCEL)


The Grantee is required to document work performed that is consistent with the project scope.  If an advance has been made, the Grantee must also submit a Grant Expenditure Form (EXCEL) that documents how any prior advances were spent (eligible costs by the Grantee).

4. PROJECT COMPLETION PACKAGE

Prop. 84 Grants
Grantee submitting a final reimbursement payment request must submit:
    Payment Request Form (
PDF - Fill and Print)
    Project Completion Certification Form (PDF - Fill and Print)
    Grant Expenditure Form (Prop. 84) (
EXCEL)

Other Grants (All programs, excluding Prop. 84 & LWCF)
Grantee submitting a final reimbursement payment request must submit:
    Payment Request Form (
PDF - Fill and Print)
    Project Completion Certification Form
(PDF - Fill and Print)
    Grant Expenditure Form (EXCEL)
    Labor Costs Summary Form (If applicable) (
EXCEL)
    Equipment Costs Summary Form (If applicable) (
EXCEL)

Land and Water Conservation Fund (LWCF) Grants
Grantee submitting a final reimbursement payment request must submit:
     LWCF Payment Request Form (Word)   
     Project Completion Certification Form  (PDF - Fill and Print)
    Grant Expenditure Form (EXCEL)
     Labor Cost Summary Form (If applicable) ( EXCEL)
    Equipment Costs Summary Form (If applicable) (
EXCEL)

The Grantee must submit the applicable forms after the Project is complete, required funding signs are permanently posted (if applicable) and the final payment is needed.

5. AUDITS
An audit of the project may be performed before the Grant project can be closed. The Grantee must provide all the necessary records for review, as applicable:
    Audit Checklist Form (PDF DOC / WORD DOC)
     Audit Checklist Form (Prop. 84) (PDF)